[ B E N E F I T S ] Streamline business processes Take control of your purchase process, improve accuracy, and increase employee productivity by automating routine purchasing tasks. Reduce operational costs Reduce repetitive data entry and help eliminate costly mistakes by moving your requisition process online with Requisition Management for Business Portal. Access mission critical information Get instant answers to questions and maintain complete purchasing audit control with detailed information tracking and management capabilities, and track and analyze purchase activity with a comprehensive selection of reports. Establish long term contracts with vendors Use blanket purchase orders to record and track extended purchases, giving you greater negotiating power with your vendors and simplifying contract purchase processes. Monitor landed costs more effectively Maintain tight tracking control over costs associated with inventory items, and easily assign or modify costs on a purchase order as items are received. Integrate powerfully Expand your business potential with smooth integration that consolidates purchasing processes and shares data with other Microsoft Dynamics GP modules such as Sales Order Processing, General Ledger, Project Accounting, and Crystal Reports.

Advanced automation reduces the time and effort to manage purchase order processes, and robust capabilities empower employees with tools to track and manage vital commitments on the fly and information to make smart business decisions.

Enter and manage transactions from one central location.

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Generate purchase orders automatically based on changes in inventory status. Track the total "landed" cost associated with purchasing an item and reflect those costs when pricing inventory.

Blanket Purchase Orders
Reduce data entry and improve cost controls by setting up long-term purchasing agreements with vendors that also help to simplify the ordering process. With Blanket Purchase Orders you can:

• Have varying required dates for each line item on a purchase order.
• Select line items for release to vendors each time a purchase order is printed.
• Use estimated release reports to provide vendors with advanced notification of upcoming orders.

Automated Purchase Order Processes
Reduce the time and effort required to generate and manage purchase orders with flexible, automated processes that let you:

• Set up predefined parameters to automatically replenish inventory items or groups of items so customer orders are fulfilled on a timely basis.
• Map purchase order line numbers to line items, automatically.
• Generate serial numbers for items upon shipment.
• Track and update all landed costs associated with an inventory item, as well as automatically assign or modify costs on purchase orders as items are received.
• Remove or replace line items without special editing actions by simply retyping over the current line.

Flexible Shipping and Invoicing Options
Increase customer satisfaction, reduce unnecessary paperwork, and streamline departmental workflow. With flexible shipping and invoicing options you can:

• Record shipments and invoices separately or together.
• Enable vendors to ship orders directly to the customer by entering ship-to addresses on purchase orders.
• Assign different ship-to addresses for each line item on a purchase order.

Blanket Purchase Orders
Set up extended-term purchasing agreements with blanket purchase orders that are based on a total currency amount or total product quantity.

Consolidated Purchasing
Enter POs in a single window, whether the purchasing transaction is for general procurement or project purchasing. Flexible item entry allows both general and project items in the same PO.

Simplified Processing
Use a PO number to quickly locate and perform actions directly to a purchase order, such as invoicing. Data from the PO populates key data fields on the receipt, helping you to complete the purchasing process more efficiently.

Multiple Ship-To Addresses
Enter a ship-to address for each line item on a purchase order, reducing documentation for items shipped to multiple addresses.

Bin Lookups
Quickly locate the best bin for received items with a lookup that displays bin priority and maximum capacity.

Bin Override
Override the default receipt bin during the receiving process to enable efficient one-step receiving processes.

Mapping
Map purchase order line numbers to line items, automatically, to expedite purchase orders.

Contract Numbers and Expiration
Enter contract numbers and expiration dates on purchase orders.

Dates
Establish alerts that prevent employees from issuing invalid purchase orders.

Alerts
Control purchasing processes with cost variance tracking, easy transfer of information, receiving/invoicing against multiple purchase orders, comprehensive receipt information, posting, and 1099 reporting.

Flexible Control of Processes
Manage purchase orders at the line-item level with automated roll-up of similar items, free on-board (FOB) designation, individual line item release to vendor dates, and multi-site delivery.

Line-Item Level Visibility
Set custom rules for inventory date requirements, and receive automatic warnings when stock to be received falls below minimum acceptable shelf life rules.

Purchase Order Tracking
Get instant answers with complete tracking of open or historical purchase order and receiving documents by order number, item number, or date.

Audit Control
Maintain audit control with cancelled item tracking, line-item ordering and status information, document revision tracking, and customized landed cost definition.
 

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